| Sec. 1: |
Membership shall consist of all parents and guardians of students enrolled at Lexington Catholic High School who have paid their annual dues.
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| Sec. 2: |
Membership enrollment will be held at the beginning of each school year.
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| Sec. 3: |
Membership dues will be established yearly by the LCPO Executive committee. Dues will be assessed per family and payable at the beginning of the school year.
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Article IV
Meetings
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| Sec. 1: |
The LCPO will hold a minimum of 3 general meetings per year. These meetings may be combined with another school function or activity.
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| Sec. 2: |
The last meeting of the year is considered the Annual Meeting. At this time, the LCPO Executive committee members shall present their annual report and new officers will be installed.
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| Sec. 3: |
Special meetings of the LCPO may be called by the Chairperson, or by consensus of the LCPO Executive Committee.
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Article V
Policies
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| Sec. 1: |
All Policies developed and defined by the LCPO, and these Bylaws as established or amended, shall be consistent with those of the LCHS School Handbook and the School Board of Trustees.
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| Sec. 2: |
No members of the Executive Committee shall profit financially from any activities associated with this LCPO.
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| Sec. 3: |
Expenditures exceeding $500.00 shall be subject to prior approval of the Executive committee.
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Article VI
LCPO Executive Committee
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| Sec. 1: |
The LCPO Executive Committee shall consist of the Officers of the LCPO, 2 ex-officios (non-voting) members, the LCHS President, and one LCHS Board of Trustees member.
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| Sec. 2: |
The duties of the LCPO Executive Committee shall be:
a. To transact necessary business;
b. To approve plans of work of the standing committees;
c. To present a report at the General Meetings;
d. To create or dissolve committees as necessary;
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| Sec. 3: |
Meetings of the LCPO Executive Committee will normally be held monthly during the school year and as deemed necessary by the chairperson and members of the LCPO Executive Committee.
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Article VII
Officers and Their Duties
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| Sec 1: |
The officers of the LCPO shall be the Chairperson, the Vice Chairperson, Recording Secretary, Corresponding Secretary, and Treasurer.
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| Sec 2: |
The chairperson shall:
a. Preside at all meetings;
b. Appoint Chairs for Standing and Special Committees upon approval of the LCPO Executive
Committee;
c. serve as a member ex-officio of all LCPO committees;
D. Provide a list of the Standing and Special Committees and a description of the functions;
e. Create or dissolve committees as necessary;
f. Set the date and agenda for the General Meetings with the advice and consent of the members
of the LCPO Executive committee.
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| Sec 3: |
The Vice Chairperson shall:
a. In the absence of the Chairperson, perform all the duties of the Chairperson, and
b. Assume the office of the Chairperson at the time of installation of the next election year's officers.
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| Sec. 4: |
The Recording Secretary shall:
a. Keep the minutes of the Organization and Executive Committee meetings;
b. Keep roll at Executive Committee and Organization meetings;
c. Keep files of the Organization's papers;
d. Keep the Bylaws current.
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| Sec. 5: |
The Corresponding Secretary shall:
a. Keep the names, addresses, and telephone numbers of the members of the Advisory Board
and Executive Committee;
b. Issue notices of all meetings;
c. Handle all correspondence required by the organization.
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| Sec. 6: |
The Treasurer shall:
a. Receive and deposit all money of the organization through the finance office of LCHS:
b. Keep an accurate record of receipts and expenditures;
c. Pay out funds only as authorized by the LCPO executive committee;
d. Monitor funds and present a statement of account at every meeting of the LCPO Executive
Committee;
e. Make a full report at the Annual Meeting;
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| Sec. 7: |
All officers shall perform the duties outlined in these Bylaws and those assigned tot hem. Upon the expiration of the term of office or in case of resignation, each officer shall turn over to the Chairperson, without delay, all records, books and other material pertaining to the office.
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Article VIII
Nominations and Elections
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| Sec. 1: |
Each officer shall be a member of this LCPO.
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| Sec 2: |
Nominating Committee:
a. There shall be a nominating committee composed of three (3) PO members (at least three (3) and always an uneven number), who shal be appointed by the LCPO Executive Committee at least one month prior to the election of the officers;
b. The Committee shall elect it's own Chairperson;
c. the Nominating Committee shall nominate an eligible person for each office to be filled, and report it's nominees at the regular meeting at which time additional nominations may be made from the floor;
d. Only those persons who have signified their consent to serve if elected shall be nominated for or elected to such office;
e. The Nominating Committee will be responsible for administering the election process.
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| Sec 3: |
The order of the election of officers shall be by electing the Vice chairperson, after which the secretary, Treasurer, and Corresponding Secretary shall be elected, in that order. any person nominated for an office and not elected may be nominated from the floor for any other office on which voting has not taken place.
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| Sec. 4: |
The term of office shall be one year; however, an officer may succeed himself/herself in office. No officer may serve more than two consecutive terms in the same office. |
Article IX
Vacancies
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| Sec. 1: |
In case a vacancy occurs in the office of the Chairperson, the Vice-Chair shall assume the office. The Vice-Chair shall also serve his/her elected term as Chairperson.
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| Sec. 2: |
Vacancies in the other offices shall be filled by consensus of the remaining members of the LCPO Executive Board..
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Article X
Rules of Order, Decision making, and Amendments
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| Sec 1: |
The rules contained in Robert's Rules of Order, Newly Revised, shall govern the LCPO in all cases in which they are applicable and consistent with these Bylaws.
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| Sec. 2: |
A majority of the members of the LCPO Executive Committee must be present in order to transact official business at any Committee or General Membership Meeting.
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| Sec. 3: |
The decisions of the LCPO shall be made by a simple majority of the members present, except for Amendments to these Bylaws.
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| Sec. 4: |
These Bylaws may be amended by a two-thirds vote of those members present at the meeting at which the vote is taken, provided that the proposed amendment has been presented in writing to the Membership at least one month prior to the meeting at which the vote is to be taken.
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