| Sec. 1: | Membership
shall consist of all persons who graduated from Lexington Catholic High
School, St. Catherine's Academy or Lexington Latin. Here and after, all
members shall be referred to as Lexington Catholic High School alumni.
|
Article IV
Alumni Council
|
| Sec. 1: | The
Council shall consist of the Officers of the Alumni Council, 2
ex-officios (non-voting) members, namely, the LCHS President and the
Alumni Director, and a minimum of 4 representatives and such other
members, as the Council deems necessary.
|
| Sec. 2: | The duties of the Council shall be: |
| - a. To transact necessary business;
- b. To approve plans of work of the standing committees;
- c. To present a report at the General Meetings;
- d. To create or dissolve committees as necessary;
|
| Sec. 3: | Meetings
of the Council will normally be held monthly during the school year and
as deemed necessary by the Chair and members of the Council.
|
Article V
Officers and Their Duties
|
| Sec. 1: | The
officers of the Council shall be the Chair, the Vice-Chair, Secretary
and Treasurer. Each officer shall be a member of the Alumni Council.
|
| Sec. 2: | The Chair shall: |
| - a. Preside at all meetings;
- b. Appoint Chairs for Standing and Special Committees upon approval of the Council;
- c. Serve as a member ex-officio of all Council Committees;
- d. Provide a list of the Standing and Special Committees and a description of the functions:
- e. Create or dissolve Committees as necessary;
- f. Set the date and agenda for the General Meetings with the advice and consent of the members of the Council.
|
| Sec. 3: | The Vice-Chair shall: |
| - a. In the absence of the Chair, perform all the duties of the Chair, and
- b. Assume the office of the Chair at the time of installation of the next election year's officers.
|
| Sec. 4: | The Secretary shall: |
| - a. Keep the minutes of the Association meetings;
- b. Keep roll at Council and Association meetings;
- c. Keep files of the Council and Association's papers;
- d. Keep the Bylaws current;
- e. Keep the names, addresses, and telephone numbers of the members of the Council; and
- f. Issue notices of all meetings.
|
| Sec.5: | The Treasurer shall: |
| - a. Receive and deposit all money of the organization through the Alumni Director, as needed;
- b. Keep an accurate record of receipts and expenditures, as needed;
- c. Pay out funds only as authorized by the Alumni Council, as needed;
- d. Monitor funds and present a statement of account at every meeting of the Council, as needed; and
- e. Make a full report at the Annual Meeting;
|
| Sec.6: | All
officers shall perform the duties outlined in these Bylaws and those
assigned to them. Upon the expiration of the term of office or in case
of resignation, each officer shall turn over to his or her successor or
the Chair, without delay, all records, books and other material
pertaining to the office.
|
| Sec. 7: | The
order of the election of officers shall be by electing the Vice-Chair,
after which the Secretary and Treasurer shall be elected, in that
order. Any person nominated for an office and not elected may be
nominated from the floor for any other office on which voting has not
taken place.
|
Article VI
Meetings
|
| Sec. 1: |
The Association will hold a minimum of one (1) general meeting per
year. This meeting may be combined with another school function or
activity.
|
| Sec. 2: | At that time, Council members shall present their annual reports and new council members will be elected.
|
| Sec. 3: | Special meetings of the Council may be called by the Chair, or by the majority of the Council.
|
Article VII
Policies
|
| Sec 1: | All
Policies developed and defined by the Council and these Bylaws as
established or amended, shall be consistent with those of the LCHS
School Handbook and the board of Trustees.
|
| Sec 2: | No members of the Council shall profit financially from any activities associated with this Association.
|
| Sec 3: | Expenditures exceeding $500.00 shall be subject to prior approval of the Council.
|
Article VIII
Nominations and Council Elections
|
| Sec 1: | Nominating Committee:
|
| -
a. There shall be a Nominating Committee composed of three (3) current
Council members (at least three (3) and always an uneven number,) who
shall be appointed by the Council;
- b. The Committee shall elect its own Chair;
-
c. The Nominating Committee shall nominate eligible alumni for each
council seat to be filled, and report its nominees thirty (30) days
prior to the general meeting. Additional nominations may be made from
the floor;
- d. Only those persons who have signified their consent to serve if elected shall be nominated for or elected to such seat; and
- e. The Nominating Committee will be responsible for determining and administering the election process.
|
| Sec 2: | The
term of a Council member shall be one year with the exception of the
Vice-Chair. However, a member may succeed himself/herself as an office
or council member, if elected. If any member on the Council cannot
consistently fulfill his/her Council obligations, they may be removed
by majority vote of the Council.
|
Article IX
Vacancies
|
| Sec. 1: |
In case a vacancy occurs in the office of the Chair, the Vice-Chair
shall assume the office. The Vice-Chair shall also serve his/her
elected term as Chair.
|
| Sec. 2: | Vacancies in the Council and/or other offices shall be filled by consensus of the remaining members of the Council.
|
Article X
Rules of Order, Decision making, and Amendments
|
| Sec 1: | The rules contained in Robert's Rules of Order, Newly Revised, shall govern the Association in all cases in which they are applicable and consistent with these Bylaws.
|
| Sec. 2: |
A majority of the members of the Council must be present in order to
transact official business at any Committee or General Membership
Meeting.
|
| Sec. 3: | The
decisions of the Council shall be made by a simple majority of the
members present, except for Amendments to these Bylaws. A majority of
the Council members shall constitute a quorum.
The Council can act outside a meeting by written consent of a majority of Council members.
|
| Sec. 4: | These
Bylaws may be amended by a two-thirds vote of those Council members
present at the meeting at which the vote is taken, provided that the
proposed amendment has been presented in writing to the Council at
least one month prior to the meeting at which the vote is to be taken.
|
| Adopted: Monday, July 25, 2005 |
